Digital stamp
Over the past decades, people’s lives have drifted substantially into the digital realm. Electronic stamps aren’t the most prominent example of technological progress. However, what used to require advanced craftsmanship and hours or days of work, you can accomplish online in a few clicks.
Electronic stamps
Digital Stamp: Helps to Save the Planet and Your Time
Whether you want to authorize business decisions or create a customized pattern design, digital stamps will be the tools you seek. Having them in your arsenal enables you to succeed in many fields:
- make your entire documentation management electronic;
- create the brand's image that matches your vision;
- design celebrations in a way that equally appeals to you and your guests;
- turn little details into inherent elements of your home's style;
- keep your kids occupied without spending more money on toys.
A digital stamp is an electronic image (SVG, PDF, PNG, TIFF, JPEG, etc.) that you can insert into a document, print on suitable materials, or transform into a rubber stamp. As a result, it can improve your life’s quality in several ways:
- It saves you time. You can craft a custom image online in minutes and print it with a click.
- You can share this file with anyone. Furthermore, you can edit, view, and store it on almost any device. It doesn't occupy too much digital space, and you don't have to carry it in your pocket or a bag (unless you turn it into a rubber stamp).
- It is entirely eco-friendly due to its digital nature. First, it makes your documentation management fully electronic. Additionally, you can put it on sustainable materials, such as wood, ceramics, and textiles. Even rubber stamps replaced rubber with polymers that are substantially less environmentally harmful.
Business Solutions
People often associate digital stamps with corporate seals and other ways of electronic verification. Of course, it is one of their primary and recognizable functions. Still, you should pay attention to their marketing capabilities as well.
Corporate Seal: Types and Applications
Naturally, an electronic seal is an inherent part of administrating an enterprise. Yet, different documents often require alterations in stamps’ essential elements, such as form, attributes, and even colors. As an illustration, seals on an agreement, payment invoice, and meeting minutes will vary vastly.
Corporate Representative Seal
Purpose | Types of documents (examples) | Essential attributes | Unique features |
|---|---|---|---|
Verify, certify, or finalize the core deals and vital papers. | • Contracts and agreements; • Property registration documents; • Certificates; • Bylaws. | • Name of the company; • Formation date; • Location of incorporation; • Type of entity (e.g., LLC, corporation, etc.) • Enterprise’s logo (optional). | • Generally, it comes in the form of a circle. • It can also be in red to emphasize its high-value status. |
Banking Seal
Purpose | Types of documents (examples) | Essential attributes | Unique features |
|---|---|---|---|
Authorize financial transactions. | • Funds withdrawal; • Wire transfer; • Banking resolutions. | The corporate seal fits these purposes, too. Still, many executives prefer having a separate one designed for financial operations due to the significance of this aspect. Its appearance might differ in color or shape, but the main elements remain. | |
Identification Seal
Purpose | Types of documents (examples) | Essential attributes | Unique features |
|---|---|---|---|
You or your staff can apply it for identification, approval, verification, validation, and authorization. | • Invoices, quotes, or receipts; • Meeting minutes. | If these stamps mark the papers for other organizations, they should have the same attributes as a corporate seal. However, internal documents tend to be less specific and formal. | • They can use alternative shapes (e.g., squares instead of circles). • They can also contain the name of the responsible employee or the title of the company’s division. |
Notary Seal
Purpose | Inherent features | Layouts |
|---|---|---|
Verification of the document’s authenticity. | • Name; • Commission’s registration number and expiration date; • Location of the qualification. | • Square; • Circle. |
Medical Seal
Purpose | Inherent features | Layouts |
|---|---|---|
Approval and authorization (e.g., prescriptions, medical records, etc.) | • Medical professional’s name; • Title of the medical institution (if appropriate); • Address and phone number (or other relevant contact information). | • Square; • Circle. |
Communication with other specialists | • ‘Seen’ and ‘Reviewed’ text or other relevant messages. • When you submit the papers to a different institution, you include your name, clinic, and contact info (if necessary); • When you send them to specialists within your organization: name, job title, and date (if relevant). |
Legal Aspect:
Of course, many people question the legitimacy of digital stamps. Fortunately, according to the legislation, a court or other official institution cannot dismiss a document because it has an electronic seal. However, if there are doubts regarding the stamp’s uniqueness and traceability, they will view it as invalid.
Hence, you should avoid putting your firm in a compromising position by taking the necessary precautions:
- No one should be able to temper the document's content after the stamp's placement.
- You should control the files' accessibility. Unauthorized people shouldn't be able to open it.
- All files should be in formats that are appropriate to their content. Plus, you should store them for a legally required period.
Is Your Stamp Digital or Electronic?
People often tend to perceive digital and electronic stamps as different things. Meanwhile, they usually refer to the same concept. Still, there are a few aspects that demand clarification.
Seal | Stamp | Electronic Seal |
|---|---|---|
This term mainly implies verification, authentication, approval, identification, and other official purposes. | You can use it as a seal for official papers, but you can also employ it as a pattern, picture, and other design or entertainment image. | This notion can occasionally mean unique encryption with special software as a part of an electronic documentation management system. |
Stamps for Promotional Purposes
Naturally, your company can successfully operate without stamps in marketing. Yet, it doesn’t automatically entail that their promotional capabilities do not deserve your attention. They are an easy, cost-effective, and customizable way to create the brand’s image that matches your exact preferences.
- A business card is the first of your value as a professional. It is a corporate face that you demonstrate to your potential audience. A custom stamp can make your card informative, intriguing, appealing, and classy. Furthermore, a properly made message will guarantee that none of your details contain misinformation, misspellings, or other clerical errors.
- You can place logo stamps on documents. But they will also make your price tags, promotional material (e.g., T-shirts, bags, cups, etc.), and other objects (e.g., menus, napkins, etc.) stand out from the competition.
- You can also spread your company's message by making a stamp with your motto.
- Your employees will spend their working hours more efficiently if you give them a stamp for loyalty cards.
Personal Projects that Embellish Your Life
Often, crafting your custom stamps stimulates your creative flow. There are almost no limitations to surfaces and things you can apply them to.
- Gifts, tags, labels, and cards are appropriate to multiple spheres, including hosting or visiting events or celebrations, organizing home storage, and more.
- Patterns, pictures, and monograms can help you craft lovely presents or uniquely decorate your home.
- Stamps for kids can help them learn new words or fuel their imagination. Additionally, you can use them to mark your children's belongings.
Rubber Stamps: Benefits and Limitations
If digital stamps are that great, do people still need rubber stamps? A physical representation of your seal has several advantages that make it a valuable addition to your enterprise or household:
- You can put it on almost any surface, including textile, ceramic, and wood.
- It offers more in terms of embellishment. For instance, you can apply various acrylic inks or embossing.
- In the business, having a physical counterpart of your electronic seal is mandatory.
Still, its shortcomings can be substantially inconvenient:
- You have to carry it around.
- Its content is not easy to change or adjust.
- You need to take proper care of it (e.g., clean regularly, buy new ink pads, etc.)
Conclusion
Digital stamps offer you freedom in design and creativity. Moreover, they provide the means to morph your documentation management into a paperless process. They exist to make your time management fluent and your budget more effective.